Complete the following tasks:
Read the following articles:
Bates Communications: Insights. (2007, November
11). Are you
running
meetings, or are meetings running you? Retrieved
from http://www.bates-communications.com/Portals/25382
/docs/art-runningmeetings.pdf
Facilitative Leadership & Facilitator Training.
(2012, December 13).
Taking charge
of poorly led meetings when you are not
the leader.
Retrieved from http://facilitativeleadership.
wordpress.com/
McNamara, C. (n.d.). Guidelines to conducting
effective meetings
(Adapted from
the Field Guide to Leadership and
Supervision).
Retrieved from http://managementhelp.org/
misc/meeting-management.htm
Facilitative Leadership & Facilitator Training.
(2012, June 21).
Meeting
participation tips (Part 1 of 3—The beginning).
Retrieved
from http://facilitativeleadership.wordpress.com
/2012/06/21/meeting-participation-tips-part-1-of-3-the-
beginning/
Attend a meeting. The meeting can be any one of the
following:
A work-based meeting
Municipality, township, or school district meeting
A meeting for an organization you might be involved
with
Any other meeting you can identify within the
course required time frame.
Part I
Based on your reading, understanding of the
articles, and your experience in the meeting you attended, answer the following
questions:
Where is the meeting being conducted, and what is
its purpose? Is the meeting focused on communications or problem solving, or is
it a meeting with no specific agenda?
Is the meeting a regularly scheduled event, such as
a monthly scheduled meeting or a meeting to address a specific matter?
Does the meeting have a set communication designed
with relevant information to advance the meeting? Please explain.
Was the meeting opened with an announcement or
explanation of its purpose and importance?
What was the communication style of the meeting’s
leader or facilitator?
What were the leader’s bases of power? Select from
a number of conceptual paradigms and elaborate on your selection.
Authoritative
Knowledge and Expertise
Correction or Castigation
Reward or Incentive
Persuasion
Mentoring or Coaching
Relationships or Individual or group interactions
Direction or Vision
Charismatic or Personable
Did the members or attendees have an opportunity to
express opinions? Were they asked for suggestions, ideas, and information?
Did you recognize any conflict, disrespect, or
tension among the members or attendees? If so, was the source of the conflict
evident?
Did you observe the participants’ body language
(such as posturing, positioning, or gesturing) when different topics were
introduced? Describe it.
What was the intended outcome of the meeting? Was
it achieved? Why or why not? What were the pivotal moments of the meeting which
contributed to its success or failure?
Part II
Complete the following tasks to provide an overall
critique of the meeting you attended:
Identify the positive, effective qualities of the
meeting in one list, and identify the qualities which were ineffective in a
separate list.
Arrange each list from top to bottom, from most
important to least important.
Take the top three ranked factors from each list
and explain the affect they had on the meeting.
Part III
You need to organize a meeting to introduce a new
project in a health service organization. The project is sufficiently complex
in size and nature to require an expanded cross-section of expertise from
within and outside the organization. You are responsible for inviting the
necessary individuals and representatives of involved departments and
professional functions to the meeting.
Based on the principles contained in the articles,
textbook, and elected independent research provided in the course, complete the
following tasks:
Develop an agenda for the meeting.
Provide information, expertise, and background on
the invited attendees. Explain the rationale and intended functional expertise
each attendee brings to the group.
Recognize and develop measurable objectives to
assess the success of the planned meeting.
Compile your responses to Parts I, II, and
III in a 7- to 8-page Microsoft Word document.
